Horry County Board of Education Board Development Retreat/Special-Called Meeting Monday, September 18, 2017 Location: District Office - 335 Four Mile Road, Conway, SC 5:30 p.m.-Board Dinner-Room C-107 As required by SC Law 30-4-80, local news media were informed of the date, time, place, and agenda of this meeting. Copies of the agenda were posted at the District Office and distributed to schools for posting. 1. OPENING SEPTEMBER 18, 2017 - 6:30 PM - CALL TO ORDER A. Invocation, Pledge of Allegiance B. Approval of Agenda C. Approval of Minutes August 21, 2017 2. DISCUSSION A. 5-Year Facilities Planning 2017-09-18 Board Meeting - 5 year plan - REVISION 3 1) Background Data and Information a. Current Short-Term Plan Review b. Deferred Building Maintenance Needs Per Facility Condition Index (FCI) June 30, 2017 c. Athletics/Grounds Assessment d. Population and Housing Trends e. Student Enrollment 5-Year Estimates HCS 2017-18 DAY 10 vs 2016-17 DAY 9 Enrollment f. Functional Capacity Data g. 5-Year Plan Timeline Assumptions B. General Areas of Consideration for Determining the 5-Year Plan Projects 1) Capacity/Growth Needs (Funding Not Yet Identified) a. New Schools b. Additions to Existing c. Use of Modulars d. Attendance Line Changes 2) Building Modification Projects ($5.18M/year current funding) 3) Sustainment Projects ($6.54M/year current funding) 4) Athletics and Grounds Projects (Funding Not Yet Identified) a. Exterior Athletic Facility Needs b. Parking Lots/Loop Roads/Fire Lanes 5) Areas for Immediate Consideration (Next 12 Months) a. Myrtle Beach Middle School Renovation b. Reuse of Current Socastee Middle School (Old SES) 6) Criteria for Identifying 5-Year Projects a. Safety b. Security c. Deferred Building Maintenance Needs (FCI) d. Capacity Needs for Growth e. Previously Identified/Defunded Projects of the Short-Term Plan f. Age of Each Facility g. Site Constraints h. Transportation Infrastructure Constraints i. Others C. Facility Funding 1) Update on Current Short-Term Facilities Plan Funding - Mr. Gardner Bank Balances June 30, 2017 2016-17 Fund Balances Un-Audited - Preliminary Current Short-Term Facilities Plan Funding 2) Funding the 5-Year Plan - Mr. Gardner Funding for the 5-Year Plan 3. ADJOURN BOARD DEVELOPMENT RETREAT/CONVENE SPECIAL-CALLED MEETING 4. BUSINESS A. Advisory Board Appointments - Board Members 5. CONSENT AGENDA A. Personnel Recommendations as Required by Law Professional Staff Support Staff B. Education Fund Distribution - District 11 Allocation - District 11 Allocation - Chairman - District 11 6. ADJOURNMENT UPCOMING MEETINGS: September 25, 2017 Facilities Committee Meeting - 4:00 p.m. Executive Session - 5:30 p.m. (if scheduled) Board Meeting - 6:30 p.m. No Item Selected This item has no attachments